When and why you need event insurance

When and why you need event insurance

If you are planning an event, whether you are a corporate or charity event organiser, you must ensure that you have adequate insurance.

Insurance may be needed to cover many different scenarios, including event cancellation, issues involving the venue, such as any potential damage, as well as the health and safety of both spectators and participants.

Different insurance types

Cancellation of the event may arise as a result of unforeseen circumstances, such as extreme weather conditions, in which case insurance that covers event cancellation will be invaluable. Event organisers should note, however, that different policies will cover different weather scenarios so you should carefully compare different policies according to your needs. For example, if you are organising an event in the UK, the most common weather cancellation event covered will be heavy rain.

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It is essential to ensure that you also have public liability insurance, which will cover you in case anyone attending the event is injured. This insurance will also be necessary to cover any damage that may be caused to the venue itself or to any of its contents due to any negligence on your part. Public liability insurance is often a requirement of the venue before they will allow you to hold the event.

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Employers’ liability insurance is also an essential. This will cover you if any employees or volunteers that you have asked to help you with the event make a claim for compensation; for example, due to injury.

For further advice relating specifically to organising charity events, the government provides some useful information at Gov.uk.

Don’t forget that you will need insurance for fundraising events, with many venues requiring a minimum level of cover before letting out spaces to you.

Medical cover

Whilst public liability insurance is increasingly compulsory for event organisers, event medical cover should also be added to your list, as any event with a large crowd should consider having on-site medical provision. This could involve anything from one paramedic to an on-site hospital. Event organisers can find a lot of information on this type of insurance at  event medical cover through outdoormedicalsolutions.co.uk.

When taking out any type of insurance policy it is important to read the small print, and to double-check exactly what you are covered for, and any potentially important exclusions.

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